Forwarding of e-mails is amongst the topics I recieve contacted concerning the most. And, one that also causes hurt feelings and misunderstandings over every other topic. E-mails flow in from onliners asking about a nice way of telling someone they worry about, relative, friend or associate to not forward attachments, chain e-mails, religious and political commentary or the jokes which are so prevalent online.
Most onliners are afraid to ask others to quit. People who are inspired to stop, irrespective of how nicely, get offended and feel just like their thoughtfulness will not be appreciated. But lets think of this a minute. How really thoughtful would it be to select the multi forward, then a bunch of e-mail addresses and hit send? Well, the human brain had to think about those steps but does that make that effort truly thoughtful. I dont think so
Listed here are the five Rules of Forwarding E-mails that people who are being truly thoughtful follow. If everyone followed these simple little rules all of the problems related to forwarded e-mails might be avoided. Staying on these guidelines will help both those thinking they are thoughtful and people who dont want to appear otherwise:
Dont forward anything without editing out all the forwarding >>>>, other e-mail addresses along with headers and commentary from the rest of the forwarders. Dont make folks look among all the gobbledygook to find out what it is you thought was worth forwarding. If you must forward, only forward the specific guts or content of the e-mail that you are currently of the opinion is valuable. Look at this neat free program to help you out: Email Stripper. For Macs: TextSoap 7
If you fail to spend some time to write a private comment for the person you happen to be sending to near the top of your forwarded e-mail you then shouldnt forward it in any way.
Think carefully about if what you are actually forwarding will be of worth (accurate information check out hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (do they have the same humorousness as you do) for the person on the opposite side. Or would you just think it is worthy? If you fail to consider why anyone you are forwarding to would want to obtain the e-mail then dont forward it. If on company time using company e-mail think not twice, but three times if forwarding may be worth the risk of your at the job credibility and professionalism being diminished.
It will go without saying (Nevertheless I have to say it because folks do this anyway.) that forwarding of chain letters; regardless how noble the subject may appear, virus warnings or anything that says toward everyone you understand simply shouldnt be forwarded because in many instances it is actually plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to interrupt or continueno cause or effect whether one does or otherwise. Also, the fact is not all the commentary will probably be appreciated through the other side if they have another viewpoint than you dobe mindful here.
When you must toward multiple people, put your e-mail address from the TO: field and the others you will be sending to inside the BCc: field to protect their e-mail address from being published to individuals they have no idea. This can be a serious privacy issue! Do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses inside the To: or Cc: field by continuing to forward those visible addresses in your contacts! Remove any e-mail addresses in your body of your e-mail which have been forwarded by those who brush off the privacy of their friends and associates.
These 5 rules can help qualify if an e-mail will be worth forwarding and the proper way to do it should it be. If these efforts should not be made, then there is no excuse to have mad or have hurt feelings when required to stop. Of course, if required to stop forwarding, one shouldnt get mad; just realize the person on the opposite side certainly has the legal right to make that request.
By using an aside, also keep in mind that should you be forwarding a non-public e-mail that had been sent to you, you should have the senders permission to forward it to others (or post it publicly). E-mails are copyright protected by their authors. Not just that, common courtesy dictates that you ought to ask the author first in the event the e-mail sent to your eyes only can be forwarded to strangers or others in which it was actually not originally intended.
At the end of the day, with regards to receiving unwanted forwarded e-mails, when you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really considering you, were trying to make a point ahhh, just hit delete!